Meeting minutes 2017-07-23

Jobs:

Pre Friday Jobs
    Mowing - Graham and Hugh
    Tickets - Mel, Graham, Jay
    More prizes - Hugh
    Build tables - Hugh
    Print Masks - Hugh
    Choose music - Janne (Graham has ipod)
    Check castle and sumo are coming - Hugh
    Arts stuff - Sarah, (Graham has more stuff)
    Make playdough - Sarah, Jay
    Buy medals - Graham
    Signs - Jay
    More arrows - Mel
    Child scissors to Sarah - All
    Speak to charity shops - Hugh
    Elastic - Graham
    Balloons - Graham
    Check on charity shops - Hugh
    Remind shops to come - Hugh
    Buy food - Mel, Jay, Janne
        Eggs
        Charcoal
        Tape for art table
        Bin bags
        £100 beer
        Sweets
        Mince (lots)
        Relishes
        Rolls
        Beer - cheap
        Charcoal
        Onions
        Lettuce
        Tomatoes
        Cheese slice
        Soft drinks
        Vegetarian sausages
        etc.
    Add more things to raffle - Hugh
        Gooseberry jam, from Jay
        Nail varnish from Sarah
 
Friday Jobs
    Remove washing lines
    Tents erected on 28th
    Making food
        Burgers
    Prep raffle tickets
    Move trampoline
 
Saturday Pre Party Jobs
    Collect flowers - Sarah
    Make candy floss
    Buy ice
    Setup PA
    Set up games
        beat the goalie
        Zap the rat
        Archery
        Ladder golf
        Ring toss
        Giant Jenga
        Snakes and Ladder
    Set up tables
        Art table
            Stapler
        Food table
            Needs donation bucket
    Decorate
        Blow up balloons
        Bunting
    Decorate number 16

Saturday Party Jobs
    Door bouncer - just in garden
    BBQ person x 2 - John
    Art table
    Solicit Raffle donation
    Part time - face painting
    Part time - Managing games
    Part time - Candy floss
    Part time - music

Art games
    Hat competition
    Mask competition
    Egg drop

Meeting Minutes 2017-07-08

Date: 2017-07-08
Attendees: Emanuele, Hugh, Jay, Julie, Sarah

Action Items:

• Julie, Emanuele, Jay, Graham - Sell Raffle tickets
• Janne - Make an hour+ of music for the disco dome
• Sarah and Emanuel - Art table + egg drop 
• Jay and Janne - Buy food on 27th at Costco (see list below)
• Hugh - Kegs from Edinburgh Beer Factory or Summerhall Brewery
• Hugh - More raffle prizes
• Hugh - Poster A3 (with "BYO" and "In your own back green")

Timings:
    2:00 Start
    2:30 Anyone with a birthday should do their cake stuff
    3:00 Musician - 20 min
    3:30 Egg drop
    4:00 Musician - 20 min
    4:30 Raffle

    5:00 Musician - 20 min
    (BTW, I'm no longer convinced by these times. Shouldn't the raffle be later? Maybe 5:30)

Food - Jay and Janne - Buy on 27th from Costco
- Mince (lots)
- Relishes
- Rolls
- Beer - cheap
- Charcoal
- Onions
- Lettuce
- Tomatoes
- Cheese slice
- Soft drinks
- Vegetarian sausages
- Plastic cups - (beer)