Raffle Prizes

The response from local businesses has been amazing! Here's a list of raffle prizes offered so far:

• Thaisanuk - A meal for two (BYOB)
  
• Café Artista - £20 voucher
  
• Alphabet Video - Membership and £15 of free hires
  
• Sonargoan - £15 curry voucher
  
• Michael Field - £10 voucher for meat
  
• Rosemary and Thyme - Herbal basket
  
• Flowers by Monica - A bouquet of flowers
  
• Salvatore's - 2 9" pizzas
  
• The Bicycle Works - Bike service (excl. parts)
  
• Doodles Ceramics Workshop - Paint a mug for free
  
• No. 23 - Deli basket
  
• Bohemia - Gift voucher
  
• The New Leaf - Chocolate – Green and Black's Cherry
  
• Al Hajj - 1l Extra Virgin Olive Oil
  
• Marchmont Pharmacy - Basket of bath goodies
  
• Serene - Back, neck, shoulder massage
  
• No. 39 - Any coffee and selected cakes
  
• Odyssey - Osmo kit
  
• Pavilion Café - £10 voucher
  
• Eddies Seafood Market - 2 sides of salmon
  
• Marchmont Hardware - Thermo Rouge gift set
  

Music

If you would like to take part in the open mic, please contact Emanuele:
emanuele.trucco@ukonline.co.uk

Minutes 07/06/2007

Attendees: Hugh, Janne, Mailin, Paula, Sarah
Apologies: Emanuele, Julie, Maia, Mel

Updates:

• Hugh has contacted the local city councillors - Cameron Rose has responded and will come.
• Hugh and Paula have been given lots of raffle prizes - see above.
• Hugh has asked Mel to finish confirming entry with No. 16.
• Hugh and Janne have sold a few raffle tickets.
• Mailin has divided up the flats for people to visit with raffle tickets.
• Mailin has spoken to the German Church about furniture. They have given another contact.
• Sarah has sold a bunch of raffle tickets.
• Sarah has ordered a bouncy castle (£70) and has a sumo wrestling set up on hold for £80.
• Sarah has the PA + speakers + wedge monitor sorted for £35.
  
• Mailin went through a big list of games. All sound good.
• Emanuele has been sorting the music out. He has been contacting various groups who would like to use the open mic bit.
  

Decisions:
We will get the sumo suits.

Raffle tickets will be divided up according to:

• Emanuele - MC 10
  
• Hugh and Janne - MR 1-25
• Mailin - MC 5, MC 8-9, MC 11-12, WPR 31-37
  
• Mel - MC 13-16
  
• Paula - MC 17-21, WPR 23-29
  
• Sarah - MC 6-7
  
• TBD - MC 1-4
  

The bouncy castle will go at the south end of the garden.
The sumo will go at the north end.
BBQ and food in the 'alcove'.
Band in Mailin's garden.
Marquees and serious type stuff outside Sarah C.'s.
Games down the wall of the north end.
We will flyer just before the party. The flyer will contain:

• Strap line - maybe "Come down, bring a beer and a burger; join the fun" - or something better :-)
• A few of the things going on on the day
• Make sure it's BYOB and BYOF
• List of raffle prizes on the back
• Small print to say
• We will be removing washing lines
• We're not responsible - use your own back green carefully
• Entry through shared stair by ticket only contact hjl (email + phone) for more tickets
• We'll all do a garden clean up of anything dangerous on the Saturday before the party
  

Action Items:
Emanuele:

• Continue sorting out the music
  

Hugh:

• Print more entry tickets
• Get flip chart and markers for a game
• Ask Maia about marquees
• Ask Mel about posters
• "Hook a duck" game

Sarah:

• Get sumo suits
• Check with PC Bruce

Paula:

• Finish off raffle prizes
• Check out the price of kegs
• Sweets for prizes
• Get CostCo card for games prizes + food + disposable cutlery etc.

Mailin:

• More on the games

All:

• Do raffle tickets as above
  

Next Meeting: Thursday, 14^th June, 7pm at Hugh and Janne's

Minutes 31/05/2007

Attendees: Emanuele, Hugh, Janne, Mailin, Paula, Sarah
Apologies: Julie, Maia, Mel

Finance:

We have £400.

Bruce will manage the finances. Pledges are to be dropped off in cash to him. He will maintain accounts. Monies will be reimbursed on presentation of receipts.

Approximate budget:

• £50 PA
• £150 bouncy castle
• £50 food and plates etc.
• £50 prizes for games
• £100 contingency
  

Entry Tickets and Raffles:

Raffle tickets will go for £2 each. We will visit every flat to try and sell them. The people buying tickets need not attend to win. We'll need a raffle book to deal with it on the day.

The raffle will be held at 6pm weather permitting. Monica Higgins will present the prizes and give a short speech to encourage people to use their local traders.

We will post lists of raffle prizes on the stair doors.

Entry tickets will be given to residents with no direct access to the garden - these will be mostly Warrender Park Road and a part of Marchmont Road. They will also be given to raffle donors.

For No.16, we'll suggest that they give entry tickets to expected visitors - even if they're not going to the party. That way we won't hassle people.

We'll leave the main door unlocked but pushed to so that people will need to know the party is on to go in.

BBQ and Food:

We'll have one person monitoring the BBQ; not doing the cooking, just making sure it's all safe.

We'll provide a small amount of food for free and paper plates, etc. We'll let people know to bring their own food but having a little (BBQ sauce, and so on) would be good.

Music:

Emanuele on top of things.

Mailin's garden should be usable. She'll get the marquee for the Thursday before the party so that we can check it all out. Mailin will provide furniture and power for the band.

Emanuele, Sarah and Simon will organise the PA system.

Emanuele will organise CDs for when the band is not playing.

Furniture:

The tables from St. Catherine's Argyle Church are unavailable. Our needs are:

• 1 table for neighbourhood watch and community stuff
• 2 tables for food
• 1 table for raffle
• 1 table for PA
• 1 table for games and prizes
• 3 chairs for the band
• fire extinguisher and fire blanket
• any garden chairs we can scrounge

If we can't get these from another source then we'll try to scrounge them from amongst us.

Action Items:
Emanuele:

• Carry on with the music stuff
• Raffle tickets at no. 10
  

Hugh:

• Invite local councillors
• Raffle posters so that people know the prizes
• More raffle prizes
• Confirm with remaining members of no. 16
  

Mailin:

• In charge of all raffle things
• Determine number of stairs
• Allocate stairs to committee members
• Keep track of tickets
  
• Get marquee for band
• Ask for furniture from the German Church
  

Mailin + Mel + Julie:

• Organise, design and budget games
  

Paula:

• More raffle prizes
  

Sarah:

• Raffle tickets at No. 7
• Order bouncy castle
• Organise PA with Emanuele
• Confirm PC Bruce attending
  

All:

• Do raffle tickets once Mailin has allocated them
  

Next Meeting: 7^th June 2007 8:00pm at Hugh and Janne's house.