Minutes 27/03/2007

Attendees: Hugh, Janne, Mailin, Mel, Paula, Sarah
Apologies: Emanuele, Julie, Maia

Updates:
Julie has finished delivering fliers through people's doors.
Paula reports that Ross from Haddows is interested in supporting the party.
Paula reports that Ross' BBQ has been offered and should be plenty big enough to serve the whole party.
Sarah and Mailin went to the MSCC meeting on our behalf.
Mailin has found several bouncy castle suppliers.
Mailin had found insurance suppliers.
Maia contacted Brian Wilson. He still has the marquees from the Street Party which we may borrow.
Julie has 500 balloons and instructions for making animals.
Report of MSCC Meeting:
Sarah and Mailin described the events of the last MSCC meeting.
They asked for the MSCC to stand as grant holders for the party. The grant would include, approximately:

• £50 - Bouncy Castle
• £50 - Public Address System
• £125 - Insurance
• £120 - Miscellaneous
  

Several council members were dismissive of the chances of successfully applying for such a small grant to the LDC. The MSCC declined to act as grant holders on our behalf.
After much debate and a vote, the MSCC agreed to donate £50!

Finance:
Several members of the group offered to loan money to the party. These loans will be repaid through ticket sales, sharing equally according to loan amount. If the loans cannot be fully repaid, then the loaners agree to donate the remainder to the party.

Loan amounts are:

• £100 - Hugh and Janne
  
• £100 - Mailin and Edd
• £50 - Mel
• £50 - Sarah

Together with the donation from the MSCC that gives us £350.

Tickets will be given with a suggested donation of £2.

Any profits that are made once the loans have been repaid will be used to improve the back green. Suggestions of using the money hire a tree surgeon will be considered once we know if there is a profit.

Decisions:

• Will not get public liability insurance.
  
• All fliers and tickets will contain a "we're not responsible" disclaimer in future to avoid insurance needs.
• Timing changed from 2pm to 8pm.
• Tickets will be free - giving entry through some guarded stair
• We will find one stair where we can persuade residents that we can open it as passage to those without direct access to the back green. This entrance will be guarded and tickets must be presented to show security is being taken seriously.
• We will begin selling tickets and putting up posters on the 1st of June.
  

Action Items:
Hugh & Mel: Ask residents of No.16 if we can use their stair as common entrance (if guarded).
Hugh: Ask Edd Skedd if we can borrow the churches tables and chairs.
Mel: Continue with posters.
Sarah: Invite PC Bert Bruce and Fire department to party.
Janne: Draw up a plan of the day's events and their locations.
Mailin: Check time to order for bouncy castle.
Sarah: Check time to order for PA.
Hugh: Ask businesses on Argyle Place about raffle prizes
Mel: Ask Imagination Shop and Toast about raffle prizes
Paula: Ask businesses on Roseneath Street, Warrender Park Road and Marchmont Road about raffle prizes

Next Meeting: 24th April 7:30pm in the Argyle