Minutes 07/06/2007

Attendees: Hugh, Janne, Mailin, Paula, Sarah
Apologies: Emanuele, Julie, Maia, Mel

Updates:

• Hugh has contacted the local city councillors - Cameron Rose has responded and will come.
• Hugh and Paula have been given lots of raffle prizes - see above.
• Hugh has asked Mel to finish confirming entry with No. 16.
• Hugh and Janne have sold a few raffle tickets.
• Mailin has divided up the flats for people to visit with raffle tickets.
• Mailin has spoken to the German Church about furniture. They have given another contact.
• Sarah has sold a bunch of raffle tickets.
• Sarah has ordered a bouncy castle (£70) and has a sumo wrestling set up on hold for £80.
• Sarah has the PA + speakers + wedge monitor sorted for £35.
  
• Mailin went through a big list of games. All sound good.
• Emanuele has been sorting the music out. He has been contacting various groups who would like to use the open mic bit.
  

Decisions:
We will get the sumo suits.

Raffle tickets will be divided up according to:

• Emanuele - MC 10
  
• Hugh and Janne - MR 1-25
• Mailin - MC 5, MC 8-9, MC 11-12, WPR 31-37
  
• Mel - MC 13-16
  
• Paula - MC 17-21, WPR 23-29
  
• Sarah - MC 6-7
  
• TBD - MC 1-4
  

The bouncy castle will go at the south end of the garden.
The sumo will go at the north end.
BBQ and food in the 'alcove'.
Band in Mailin's garden.
Marquees and serious type stuff outside Sarah C.'s.
Games down the wall of the north end.
We will flyer just before the party. The flyer will contain:

• Strap line - maybe "Come down, bring a beer and a burger; join the fun" - or something better :-)
• A few of the things going on on the day
• Make sure it's BYOB and BYOF
• List of raffle prizes on the back
• Small print to say
• We will be removing washing lines
• We're not responsible - use your own back green carefully
• Entry through shared stair by ticket only contact hjl (email + phone) for more tickets
• We'll all do a garden clean up of anything dangerous on the Saturday before the party
  

Action Items:
Emanuele:

• Continue sorting out the music
  

Hugh:

• Print more entry tickets
• Get flip chart and markers for a game
• Ask Maia about marquees
• Ask Mel about posters
• "Hook a duck" game

Sarah:

• Get sumo suits
• Check with PC Bruce

Paula:

• Finish off raffle prizes
• Check out the price of kegs
• Sweets for prizes
• Get CostCo card for games prizes + food + disposable cutlery etc.

Mailin:

• More on the games

All:

• Do raffle tickets as above
  

Next Meeting: Thursday, 14^th June, 7pm at Hugh and Janne's