Minutes 31/05/2007

Attendees: Emanuele, Hugh, Janne, Mailin, Paula, Sarah
Apologies: Julie, Maia, Mel

Finance:

We have £400.

Bruce will manage the finances. Pledges are to be dropped off in cash to him. He will maintain accounts. Monies will be reimbursed on presentation of receipts.

Approximate budget:

• £50 PA
• £150 bouncy castle
• £50 food and plates etc.
• £50 prizes for games
• £100 contingency
  

Entry Tickets and Raffles:

Raffle tickets will go for £2 each. We will visit every flat to try and sell them. The people buying tickets need not attend to win. We'll need a raffle book to deal with it on the day.

The raffle will be held at 6pm weather permitting. Monica Higgins will present the prizes and give a short speech to encourage people to use their local traders.

We will post lists of raffle prizes on the stair doors.

Entry tickets will be given to residents with no direct access to the garden - these will be mostly Warrender Park Road and a part of Marchmont Road. They will also be given to raffle donors.

For No.16, we'll suggest that they give entry tickets to expected visitors - even if they're not going to the party. That way we won't hassle people.

We'll leave the main door unlocked but pushed to so that people will need to know the party is on to go in.

BBQ and Food:

We'll have one person monitoring the BBQ; not doing the cooking, just making sure it's all safe.

We'll provide a small amount of food for free and paper plates, etc. We'll let people know to bring their own food but having a little (BBQ sauce, and so on) would be good.

Music:

Emanuele on top of things.

Mailin's garden should be usable. She'll get the marquee for the Thursday before the party so that we can check it all out. Mailin will provide furniture and power for the band.

Emanuele, Sarah and Simon will organise the PA system.

Emanuele will organise CDs for when the band is not playing.

Furniture:

The tables from St. Catherine's Argyle Church are unavailable. Our needs are:

• 1 table for neighbourhood watch and community stuff
• 2 tables for food
• 1 table for raffle
• 1 table for PA
• 1 table for games and prizes
• 3 chairs for the band
• fire extinguisher and fire blanket
• any garden chairs we can scrounge

If we can't get these from another source then we'll try to scrounge them from amongst us.

Action Items:
Emanuele:

• Carry on with the music stuff
• Raffle tickets at no. 10
  

Hugh:

• Invite local councillors
• Raffle posters so that people know the prizes
• More raffle prizes
• Confirm with remaining members of no. 16
  

Mailin:

• In charge of all raffle things
• Determine number of stairs
• Allocate stairs to committee members
• Keep track of tickets
  
• Get marquee for band
• Ask for furniture from the German Church
  

Mailin + Mel + Julie:

• Organise, design and budget games
  

Paula:

• More raffle prizes
  

Sarah:

• Raffle tickets at No. 7
• Order bouncy castle
• Organise PA with Emanuele
• Confirm PC Bruce attending
  

All:

• Do raffle tickets once Mailin has allocated them
  

Next Meeting: 7^th June 2007 8:00pm at Hugh and Janne's house.